Reception
Their own drawer, their own shift, their own close — and nothing else.
Treasury
Clinic treasury and cash management
Money in a clinic does not sit in one place. There is the drawer at reception, the bank account, the card terminal and whatever the manager is holding. Treasury makes each of those an account with a balance you can read, and every movement between them a record rather than a conversation.
Total$1,327,515
Bank$-232,872
Cash$1,099,773
Card$460,613
Accounts
Bank AccountBankRiyadh-88,588
POS TerminalCardRiyadh180,995
Transactions
16 SepCash deposit to bankMAMahaReceipt ✓$24,000
15 SepSupplier payment · Smile LabFKDr. FayezReceipt ✓$6,400
15 SepPetty cash · consumablesREReceptionAwaiting$1,180
Every transaction is assigned to a person and confirmed by uploading the receipt, so the treasury always reconciles.
Every place money sits is an account
A clinic with one figure for "cash" has no way to find a shortfall. Each drawer, bank account, card terminal and wallet is held separately, per branch, with its own balance and its own history.
- Cash drawers, bank accounts, card terminals and wallets held apart
- A balance per account and per branch, not one clinic total
- Opening and closing balances per shift
- Who holds which account, recorded rather than assumed
- Foreign currency accounts where the clinic takes them
Transfers that leave a trace
Money moving from the reception drawer to the safe, or from the safe to the bank, is the step most clinics lose. Here it is a transfer with two sides, a person and a time.
- Transfers between accounts, both sides recorded
- Deposits to the bank against the cash that left the drawer
- Custody handover at shift change, signed off
- Expenses paid from the account they were actually paid from
- Nothing posted twice, and nothing posted from nowhere
A day that closes
End of day should be a comparison, not an estimate. The system knows what was collected and in what form; the person closing counts and enters what is there; the difference is the thing worth looking at.
- Expected against counted, per account
- Variances recorded with a reason rather than absorbed
- A close per shift or per day, whichever the clinic runs
- Reopening a closed day leaves a trail
- The close feeds the same ledger the profit figure reads from
Who touches the treasury
Cash is the part of a clinic where roles matter most, because the record is the only thing standing between a mistake and an accusation.
Managers
Transfers, deposits and variances across the branch they run.
Owners
Every account across every branch, and who was holding it when.
A cash box versus a treasury
The money is the same. What changes is whether you can say where it went.
The way it is done now
- One figure called "cash"
- Transfers agreed verbally
- Shortfalls found at month end
- Expenses paid from whatever is nearest
- A number typed into a spreadsheet
With Medicolize
- An account per drawer, terminal and bank
- Two-sided transfers with a name and a time
- Variances recorded at the close that produced them
- Expenses posted against the account that paid
- A close the profit figure is built from
Questions
Treasury — what clinics ask
What does treasury mean in clinic software?
It is the set of accounts money actually sits in — the reception drawer, the safe, the bank account, the card terminal, a staff float — each with its own balance, and every movement between them recorded. It is the layer between taking a payment and reporting a profit.
Can each branch have its own accounts?
Yes. Accounts belong to a branch, balances are read per branch, and an owner can see all of them at once while a branch manager sees only theirs.
Does it handle shift handover?
Yes. A shift closes against the account it held, the counted figure is entered, and any difference is recorded with a reason rather than quietly absorbed into the next shift.
Is this the same as the billing module?
No. Billing is what the patient owes and pays. Treasury is where that money then sits and how it moves. They post into the same ledger, which is why the profit figure and the bank balance do not disagree.
Can we restrict who sees the balances?
Yes, per role and per branch. A receptionist can be given their own drawer and nothing else; a manager the branch; an owner everything.
Keep going
Related features
Billing & accounts
Invoices that build themselves from what was delivered, with packages, insurance share and expenses in one ledger.…
Read moreProfitability
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Send a payment link, take a deposit before a course starts, and have what arrives land against the invoice it paid —…
Read morePut Treasury in front of your own week
Half an hour on your own services, packages and price list. Someone calls you back within a day.