Owners
Profit by branch and department, without asking anyone to prepare it.
Profitability
Clinic profitability dashboard
Revenue is the number most clinics know. Profit — by branch, by department, by doctor, after consumables and commission — is the number that decides things, and it is usually the one nobody can produce.
SummaryAppointmentsInvoicesPaymentsInventory
Invoiced this period$1,129,786
Collected$609,191
Appointments today14
New patients6
Loyalty points issued48,250Redeemed 12,400
Appointments
09:00Balsam Al-NajjarConfirmed
09:45Ezz Aldin Al-BishriChecked in
10:30Reem BodiahIn progress
11:15Arwa IdreesOpen
Invoices
#292Balsam Al-NajjarPaid
#158Ezz Aldin Al-BishriUnpaid
#11Reem BodiahInsurance
#48Arwa IdreesPartial
Profit, not just turnover
A busy department is not necessarily a profitable one. Cost of consumables, doctor commission, room time and overhead are applied against the revenue they belong to.
- Revenue, cost and margin per department
- Consumables costed from actual stock consumption
- Doctor commission applied where it is earned
- Overhead allocated per branch
- Margin per service, so pricing is a decision rather than a guess
Where the day actually is
The dashboard is the first screen after login, not a report someone remembers to run. It moves as the clinic runs.
- Today: booked, arrived, in progress, completed
- Collected today, and what is still owed
- Utilisation by doctor and by room
- No-shows and cancellations as they happen
- Alerts when a figure crosses a threshold you set
Comparison that means something
One month in isolation says very little. Periods, branches, departments and doctors are comparable side by side, on figures built the same way.
- This period against the last, and against the same period last year
- Branch against branch on identical measures
- Department against department within a polyclinic
- New patients against returning, by source
- Deferred package revenue kept separate from earned
Who reads the dashboard
The same figures, at different resolutions.
Branch managers
Their own branch, their own utilisation, their own collection.
Department heads
Production, completion and margin for their specialty.
A monthly spreadsheet versus a dashboard
The difference is whether you find out in time to do anything.
The way it is done now
- Revenue known, profit estimated
- One clinic-wide number
- Figures assembled at month end
- Package money counted on payment
- Comparisons built by hand
With Medicolize
- Profit calculated after cost and commission
- Per branch, department and doctor
- Updating as the day runs
- Separated into earned and deferred
- Period, branch and department side by side
Questions
Profitability — what clinics ask
How is profit calculated?
Revenue from delivered services, less the consumables actually consumed, doctor commission earned on those services, and the overhead allocated to that branch. Every component traces back to a record rather than to an assumption.
Can a branch manager see only their branch?
Yes. Access is per branch and per role, so a manager sees their own numbers and the owner sees all of them.
Does it separate money taken from money earned?
Yes, and for package-based clinics that distinction is the whole point. Payment for sessions not yet delivered is held as deferred until the session happens.
Can we compare departments in a polyclinic?
Yes, on identical measures — production, utilisation, margin and completion — which is what makes the comparison worth making.
Keep going
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