Clinical staff
The thing they need is there, because the level was enforced.
Inventory
Inventory management for medical clinics
Consumables are the cost most clinics cannot see. When stock moves as services are delivered rather than when somebody counts, the cost of a session is a fact rather than an estimate — and you stop running out of things mid-clinic.
Stock value$1,081,579
Auto-deducted this month1,842 items
Reorder now3 items
Expiring < 60 days5 items
Stock is deducted automatically as procedures and treatments are completed — a mesotherapy session takes its own vials off the shelf.
Items
Lidocaine 2%Auto · session154 leftExp. 04/2027~6 weeks
Sterile gauzeAuto · dressing132 leftExp. 11/2026~4 weeks
Face Masks (box)Manual21 leftNo expiry~5 days
Laser cartridgesAuto · laser9 leftExp. 02/2028Reorder
Purchase orderFrom a supplierInternal transferBetween branchesStock takeCount and adjustReturnBack to supplier
Stock that moves when the service does
Attach consumption to the service once, and every delivery of that service moves the stock. The count stays close to reality without anyone maintaining it.
- Consumption defined per service and per protocol
- Stock deducted as the service is recorded
- Batch and lot tracking where the item requires it
- Per-branch stock, with transfers between them
- Cost of goods flowing straight into the profit figure
Expiry dates nobody has to diarise
Expired stock is money already spent. Reorder points and expiry windows are monitored continuously rather than discovered during a stock take.
- Expiry alerts at a window you choose
- Reorder points per item and per branch
- Slow-moving and dead stock surfaced
- Minimum levels enforced before a service is booked
- Wastage recorded with a reason
Suppliers, orders and what things actually cost
Purchase orders, receipts and supplier invoices belong with the stock they concern, so the price you are paying is visible rather than assumed.
- Purchase orders raised from reorder suggestions
- Goods received checked against the order
- Supplier invoices matched to receipts
- Price history per item and per supplier
- Stock takes with variance recorded, not overwritten
Who inventory affects
Usually noticed only when something has run out.
Purchasing
Orders suggested from actual consumption rather than from memory.
Owners
The real cost of a session, and where stock is being wasted.
Counting versus tracking
Most clinics find out about stock at exactly the wrong moment.
The way it is done now
- Counted monthly, wrong by the afternoon
- Expiry found during a stock take
- Reordering from memory
- Consumable cost estimated
- Variance written over
With Medicolize
- Deducted as services are delivered
- Flagged weeks ahead
- Suggested from consumption
- Costed from actual movement
- Recorded, with a reason
Questions
Inventory — what clinics ask
How does stock know what a service consumes?
Each service carries its consumption — what is used and how much. Delivering the service moves the stock, which is what keeps the count honest without manual entry.
Does it handle batches and expiry?
Yes, per item where the item needs it, with alerts at a window the clinic sets.
Can branches hold separate stock?
Yes, with transfers between them recorded as movements rather than as adjustments.
Does the consumable cost reach the profit report?
Yes. Cost of goods flows from actual consumption into the margin for that service and that department.
Keep going
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