Billing & accounts

Medical billing and clinic accounting

Every figure should trace back to something that happened: a consultation, a session, a procedure. When the invoice is generated from the record rather than typed from it, the month closes as a report you read instead of an investigation you run.

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InvoicesPaymentsExpensesSuppliersIncomes

Invoiced$1,129,786

Collected$609,191

Outstanding$520,595

Clinic expenses$238,410

Patient invoices & payments

#292Balsam Al-Najjar$819Paid

#158Ezz Aldin Al-Bishri$1,500Unpaid

#11Reem Bodiah$575Insurance

Clinic expenses

Clinic consumablesMedSupply Co$18,400

Rent · RiyadhMonthly$42,000

Salaries14 staff$156,200

Invoices built from what was actually delivered

The service is recorded once, at the point of care, and becomes the invoice line. Nobody retypes it, which is where most billing errors and most lost revenue come from.

Invoice lines generated from delivered services and sessions
Package draw-down applied automatically
Insurance share and patient share split on the same document
Discounts recorded with who approved them
Arabic or English invoice, printed or sent as a link

A patient invoice in Medicolize, with the treatment lines, insurance share and the amount still due

Expenses, not just income

Knowing what came in is half a business. Rent, salaries, consumables, device instalments and supplier invoices sit in the same ledger, so profit is a number rather than an estimate.

Recurring monthly expenses posted automatically
Supplier invoices matched against inventory received
Expense categories that reconcile to the P&L
Per-branch and per-department cost allocation
Petty cash and treasury movements with a name against each

Invoices and the money against them in Medicolize: orders and transactions on a laptop, the invoice breakdown on a tablet, the patient’s file on a phone

Money you are owed, before it ages

Receivables are where clinic profit quietly leaks. What is outstanding, from whom, and for how long is on one screen rather than assembled at the end of the quarter.

Patient balances by age
Insurance claims outstanding by company
Package value paid but not yet delivered, held separately
Collection chased over WhatsApp from the same screen
Write-offs recorded rather than lost

Treasury management in Medicolize, with cash, bank and wallet accounts and their balances

Who reads the money

Billing touches the desk, the accountant and the owner differently.

Reception

Take payment, split insurance and issue the invoice without a calculation.

Accountants

A ledger that reconciles, with every figure traceable to a service.

Owners

Profit by branch, department and doctor, without exporting anything.

A receipt book versus a ledger

Most clinics know their revenue and guess their profit.

The way it is done now

Invoices typed from the record
Insurance share worked out by hand
Expenses in a separate spreadsheet
Package money counted as earned on day one
Receivables discovered at year end

With Medicolize

Generated from what was delivered
Split on the document automatically
In the same ledger as the income
Held as deferred until delivered
Aged and visible this week

Free tools

Try it free

Runs in your browser, no sign-up, and nothing about your patients leaves it.

Free

Patient statement of account

Invoices and payments with a running balance, package sessions left and a link to pay.

Open the tool

Free download

Start with a ready file

No sign-up and no form: the file downloads directly.

Excel

Patient receivables tracker

Patient balances aged in 30-day buckets, with a log of every follow-up and a list of the ones that are late.

Download free

Questions

Billing & accounts — what clinics ask

Does it handle insurance and cash patients on the same invoice?

Yes. The covered share and the patient share appear on one document, with the insurer’s rules applied from their price list rather than from memory.

How are packages treated in the accounts?

Money taken for sessions not yet delivered is held as deferred revenue and recognised as each session happens, so the month’s income reflects work actually done.

Can it produce an income statement?

Yes, per branch, per department and per period, built from the same ledger the invoices and expenses post into.

Does it support electronic invoicing?

Yes where the market requires it, including ZATCA-compliant invoicing for Saudi Arabia, generated as part of the invoice rather than as a separate step.

Can doctors see only their own numbers?

Yes. A doctor can be limited to their own production and commission, while the owner sees the whole clinic.

Keep going

Put Billing & accounts in front of your own week

Half an hour on your own services, packages and price list. Someone calls you back within a day.

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