Owners
The three or four numbers that decide the month, without preparation.
Analytics
Clinic analytics and reporting
Reporting is only useful if the numbers agree with each other. Everything here is built from the same records the clinic already fills in, so the clinical report, the financial report and the dashboard cannot disagree.
Collections this week
Invoice split
Paid 54%Due 25%Insurance 21%
Revenue by doctor
Dr. Fatimah$412k
Dr. Fayez$321k
Dr. Amr$169k
Top procedures
Laser course184
Injectables133
Physio block85
Financial reporting that reconciles
Income, expenses, receivables and deferred revenue all come from one ledger, so the income statement matches the invoices and the invoices match the services delivered.
- Income statement per branch and per period
- Revenue by department, doctor and service
- Collection rate and ageing
- Deferred package revenue reported separately
- Cost of consumables from actual stock movement
Clinical and operational reporting
What the clinic did, not just what it charged. Volumes by service, completion rates by course, utilisation by room and doctor.
- Services delivered by specialty and doctor
- Course completion and abandonment rates
- Room and device utilisation
- Average wait and visit duration
- Referrals in and out, and what they converted to
Patients, marketing and growth
Where patients come from, which ones return, and what a returning patient is worth — which is the number most clinics never calculate.
- New against returning patients by period
- Acquisition source, carried through to revenue
- Retention and lifetime value by specialty
- Reasons patients stop, where recorded
- Feedback scores by doctor and by service
Who the reports are for
A report nobody reads is a report that was built for the wrong person.
Department heads
Volume, completion and margin inside their own specialty.
Accountants
Statements that reconcile to the ledger they were built from.
Exports versus reporting
Most clinic reporting is a spreadsheet built from an export and out of date on arrival.
The way it is done now
- Figures exported and re-assembled
- Reports that disagree with each other
- Clinical and financial kept apart
- Growth measured as revenue only
- Month-end as an investigation
With Medicolize
- Built from the live records
- One ledger behind all of them
- Both traced to the same visit
- Retention, source and lifetime value
- Month-end as a report you read
Questions
Analytics — what clinics ask
Do the reports update live?
Yes. They read the same records the clinic is filling in, so a report run at noon reflects the morning.
Can we report across branches?
Yes, consolidated or per branch, on identical measures so the comparison is fair.
Can reports be scheduled?
Yes, to email or WhatsApp, which is how most owners take the daily and weekly summaries.
Is the data exportable?
Yes, to spreadsheet, and the public API is available where a clinic wants to feed its own reporting stack.
Keep going
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